In session
The call you cannot take
Your hands are busy and your phone is on silent. A new client who reaches voicemail books with the next practitioner on Google.
AI built for wellness practitioners
AI Booking & Rebooking for Wellness PractitionersEvery session booked.Every client back when they are due.
Your AI front desk answers calls while you are in session, books clients into your calendar, collects intake details before they arrive, fills last-minute cancellations and reminds clients when their next session is due.
Services from $29/mo. Cancel any service anytime. Never gives health advice.
Prefer to talk? +1 (407) 693-2239 sales@wowaitech.com
Your Wellness Practitioners assistant
Online now
Hi, my shoulders have been really tight for weeks. Do you have anything this Saturday for a 90-minute session?
Your practitioner will talk through what is going on at the start of your session. I can book you in now: Saturday at 10:00 or 2:30?
Sat 10:00Sat 2:30
- 14-day free trial
- Books into Google Calendar
- Works with your existing phone line
- Never gives health advice
Where revenue slips away
Where practitioners lose bookings: calls missed in session, empty slots and clients who never rebook
None of them are about the care you give. All of them are about who answers, who reminds and who asks.
After hours
The booking request nobody answers
People look for a session in the evening, when they finally have time. If they cannot book on the spot, they put it off.
Same day
The cancellation that leaves a gap
A client cancels this morning and the slot sits empty, even though someone on your list would have taken it.
Six weeks on
The regular who stops rebooking
Clients mean to come back, then life gets busy. Without a reminder at the right time, a regular becomes a former client.
The problem
Where a wellness practice loses bookings in a normal week
Calls that ring out during sessions, slots left empty after a late cancellation and regular clients who quietly stop rebooking.
Video coming soon
Do the math
What missed calls and lapsed clients cost your practice
Pick the example closest to your business, then fine-tune the numbers. This is an estimate from your own numbers, not a promise.
Missed calls
Calls you miss each week4
Callers who would have booked35%
Average first session$110
Clients who do not rebook
Clients due for their next session each month30
Share who never rebook on their own30%
Average repeat session$95
A day at your practice
Booking, intake and rebooking that run while you are with clients
You care for clients. AI handles the rest, from the call that comes in mid-session to the rebooking reminder six weeks later.
- 8:00 AM
Last night’s caller is waiting for you
The caller’s name, what they are looking for and their best time were captured after hours, ready for a quick call back before your first client.
AI Receptionist for Practitioners - 9:15 AM
A cancellation is filled in minutes
A client drops their 11:00 and everyone who asked for an earlier slot gets the offer. The first to reply takes it.
Cancellation Filler - 12:30 PM
A new client books online
A visitor picks a session on your website and it lands in your Google Calendar with an invite and reminder.
24/7 Online Session Booking - 1:00 PM
Intake arrives before the client does
The new client shares what they would like help with and their preferences ahead of time, so you start the session prepared.
New Client Intake - 5:30 PM
Today’s clients are asked for a review
Happy clients are sent to your public review page, and anyone who was not happy reaches you privately first.
Five-Star Review Engine - Six weeks later
A regular rebooks on time
Clients are reminded when their next session is due, on the timing you set, and asked for a day that suits.
Rebooking Reminders
The solution
Watch your AI front desk run a full week at the practice
Calls answered, sessions booked, intake collected, cancellations filled and clients reminded, without stepping out of a session.
Video coming soon
Works with
Works with the tools your practice already uses
Google Calendar
Sessions book straight into the calendar your practice already uses.
Your existing phone line
Forward your current number to the AI receptionist while you are in session.
Your website
The practice assistant and online booking sit on your site with an embed snippet.
Google Business Profile
Connect your profile so review requests and digests use your real Google reviews.
Your inbox
Call messages, bookings and client replies arrive in the inbox you already check.
Run Jane, Mindbody, Vagaro, Acuity or Fresha? They do not sync directly today. Book a free audit and we will map the best setup alongside your booking software.
Book a free AI auditHand-picked for wellness practitioners
AI receptionist, online booking, intake, rebooking and review tools for wellness practitioners
Pick the services that fit and skip the ones that don’t. Each one is its own subscription with a 14-day free trial, and its one-time setup fee is billed only if you keep it after the trial.
Capture
Answer, book and prepare every new client.
AI Receptionist for Practitioners
In your cart as Phone Receptionist Bot
Answers every call in your practice’s voice while you are in session, shares your services and prices, captures the caller and transfers to you between clients.
$199 setup + $89/mo
Website Practice Assistant
In your cart as Customer Communication Bot
Answers questions about your services, session lengths and prices on your website day and night, hands anything health-related to you and emails you every lead.
$149 setup + $49/mo
24/7 Online Session Booking
In your cart as AI Booking Assistant
Books and reschedules sessions straight into your Google Calendar with invites and reminders, and never double-books a room or practitioner.
$79 setup + $29/mo
New Client Intake
In your cart as Intake Summarizer + No-Show Reducer
Collects what the client would like help with, their preferences and best times before the first visit, so you start the session prepared.
$199 setup + $69/mo
Retain
Fill gaps and keep clients coming back.
Cancellation Filler
In your cart as Waitlist Auto-Fill
The moment a session drops, clients who asked for an earlier slot get the offer by email. The first to answer takes it.
$79 setup + $39/mo
Rebooking Reminders
In your cart as Rebooking Nudge + Loyalty Reminder
Emails clients when their next session is due, on the timing you set, and asks for a day that suits. One reminder, then it stops.
$79 setup + $39/mo
Session & Class Reminders
In your cart as No-Show Reducer (classes/sessions)
Reminds everyone booked into a session or class before it starts and asks anyone who cannot come to say so, so the spot can go to someone else.
$79 setup + $39/mo
Grow
Reviews, gift cards and seasonal offers.
Five-Star Review Engine
In your cart as Review Request Engine
Asks every client for a review at the right moment, with a private feedback path for anyone who was not happy.
$79 setup + $39/mo
Gift Card & Seasonal Offers
In your cart as Gift Card & Promo Campaign Bot
Sends gift-card, package and seasonal offers to your whole list or one tag, under your practice’s name, whenever you choose.
$79 setup + $39/mo
Review Insights Digest
In your cart as Review/Feedback Analyzer
A monthly digest of what clients love and what could be better, straight from your Google reviews.
$99 setup + $39/mo
Ready-made stacks
Simple pricing for practitioners: start with one service or choose a bundle
Start with an outcome, not a feature list. A stack adds a few individual services to your cart in one click. A Bundle covers several services for one monthly price. Prefer to pay yearly? Switch to annual billing in your cart for 2 months free.
Never Miss a Booking
Answer and book every client, even mid-session.
- AI Receptionist for PractitionersPhone Receptionist Bot
- 24/7 Online Session BookingAI Booking Assistant
- Website Practice AssistantCustomer Communication Bot
3 services
$167/mo+ $427 setup
Full Calendar
Fill cancellations and keep regulars on schedule.
- Cancellation FillerWaitlist Auto-Fill
- Rebooking RemindersRebooking Nudge + Loyalty Reminder
- Session & Class RemindersNo-Show Reducer (classes/sessions)
3 services
$117/mo+ $237 setup
Word of Mouth
More five-star reviews, more gift-card sales.
- Five-Star Review EngineReview Request Engine
- Gift Card & Seasonal OffersGift Card & Promo Campaign Bot
- Review Insights DigestReview/Feedback Analyzer
3 services
$117/mo+ $257 setup
Recommended
The Practice Suite
Front desk, intake, rebooking and reviews in one bundle.
- AI Receptionist for PractitionersPhone Receptionist Bot
- 24/7 Online Session BookingAI Booking Assistant
- Website Practice AssistantCustomer Communication Bot
- New Client IntakeIntake Summarizer + No-Show Reducer
- Cancellation FillerWaitlist Auto-Fill
- Rebooking RemindersRebooking Nudge + Loyalty Reminder
- Five-Star Review EngineReview Request Engine
Growth Bundle, services already picked
$299/mo+ $249 setup
Instead of $353/mo + $863 setup bought one by one. You save $54/mo and $614 on setup.
A Bundle checks out on its own. to keep each on its own 14-day trial.
Build your own
Build the exact stack your practice needs
Tick what you want and watch the total update.
AI Visibility & SEO
Get found for “massage near me”
Rank on Google Maps and get recommended by ChatGPT, Gemini and Perplexity when people nearby search for a practitioner like you.
Plans from $899/mo
Explore AI SEOQuestions
What wellness practitioners ask before they start
Never miss a booking mid-session again.
Not sure where to start? Book a free AI audit and we will show you which services pay off fastest for your practice.
Prefer to talk? +1 (407) 693-2239 sales@wowaitech.com
